Sabtu, 01 Oktober 2016

BUSINESS LETTER


DEFINITION OF BUSINESS LETTER

A business letter is a letter from one company to another, or between such organizations and their customers issued by agencies or companies in order to run their business. There are many reasons to write a business letter, for example it could be to request direct information or action from another party and to order supplies from a supplier. A business letter is very useful because it produces a permanent written record, confidential and may be taken more seriously by the recipient than other forms of communication.


STYLE OF BUSINESS LETTER

A.    FULL BLOCK STYLE

Full block style is a letter format in which all text doesn’t form a paragraph but its justified to the left margin. In typing the full block style letter usually starts from the left edge to the right line of the page, standard punctuation is placed after salutations and in other headings. However, the composition or structure of the letter is still valid.


B.     BLOCK STYLE

The format of a business letter most frequently used is the block style. A block style business letter is a typewritten form of communication that is formatted with all parts aligned to the left margin, hence, the name “block.” A business letter is used when corresponding with a representative from a business or organization. Most commonly, a business letter is sent through the mail, enclosed in a typed envelope. However, it may be sent electronically as an e-mail attachment, or sometimes even as a fax.


C.     SEMI BLOCK STYLE

Semi block style is a model of letters who has the right position on the date and closing greetings. This letter has the same shape as the Full Block Style but the difference is in semi block style position of dates, closing greetings, and signature are on the right, both in the writing, typing and structure.


D.    INDENTED STYLE

An indented letter style is a letter-writing style where the paragraphs are indented. The position of the date, closing and signature start at the center of the line. The paragraphs are typically indented by half an inch.


E.     SIMPLIFIED STYLE

Simplified style is almost similar as the full-block and semi-block style but without any salutation and closing greeting. The simplified format left-justifies every line except for the company logo or letterhead. Simplified style is the most useful at times when you don’t have a recipient’s contact name. Because the simplified style doesn’t require a salutation, you don’t need the person’s name. The simplified format does away with unneeded formality while maintaining a professional approach.


F.      HANGING IDENTATION STYLE

Hanging identation style is a form letter in which the body of the letter has a hanging paragraph. The first line of the paragraph begins at the left-hand margin and the other lines of the same paragraph should be about three to five spaces.

This very useful style places the first words of each paragraph prominently on the page. It is useful for letters that deal with a variety of different topics. However, for normal business communications, this style is very rarely used.


PARTS OF BUSINESS LETTER

-         The Heading – This includes the return address of the sender with the date on the last line.

-         The Inside Address – This is the address you are sending your letter to. Make it as complete as possible.

-         The GreetingAlso called the salutation. The type of salutation depends on your relationship with the recipient. It normally begins with the word "Dear" and always includes the person's last name.

-         The Body Paragraph The body is where you explain why you’re writing. It’s the main part of the business letter. This section usually multiple paragraphs, ending with a summary of the main message point. Add a blank line at the end of this part.

-         The Closing – Most often, the letter body is followed by “Sincerely” and a comma. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. The traditional rule of etiquette in Britain is that a formal letter starting "Dear Sir or Madam" must end "Yours faithfully", while a letter starting "Dear " must end "Yours sincerely". (Note: the second word of the closing is NOT capitalized).

-         The Signature – This is the name of the sender, with the sender’s title on the next line.


KINDS OF BUSINESS LETTER

A.    INQUIRY LETTER

A letter of inquiry is a request for information about a product or service that the writer believes the reader can provide. This type of business letter tends to include specific information such as product type, as well as asking for further details in the form of brochures, catalogs, telephone contact, etc.


B.     ORDER LETTER

A letter of order is a document that confirms the details of a purchase of goods or services from one party to another. It usually includes more information about what you are ordering, like quantity, model number, or color, the payment terms, and the matter in which the products are to be shipped. When the recipient receives this letter, they will process the order and send the merchandise.


C.     COMPLAINT LETTER

A Complaint letter is a request for an adjustment. In other words, it is a letter that describes about the damage; errors or mistakes happened to the delivered goods and therefore claims for compensation is known to be a complaint letter.


D.    PAYMENT LETTER

A payment letter is generally to remind someone about their pending payment. In that case a payment letter reminds them of their dues or other pending payments. A payment letter is written in a neat and formal way and conveys the message of pending payment.


E.     APPLICATION LETTER

An application letter is a formally written one-page letter that accompanies a resume and other requested documentation in application for a job or academic program. Application letters are often synonymous with cover letters, and in addition to describing what materials are included in the application, an application letter should also take time to highlight the qualifications that prepare the writer for acceptance into the job or academic program.


F.      CURRICULUM VITAE

Curriculum Vitae is a written overview of a person's experience, other qualifications, previous job, and sometimes also your personal interest that you send to an employer for a job opportunity.a  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/short" \o "short" short written  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/description" \o "description" description of  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/your" \o "your" your  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/education" \o "education" education,  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/qualification" \o "qualifications" qualifications,  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/previous" \o "previous" previous  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/job" \o "jobs" jobs, and sometimes also  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/your" \o "your" your  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/personal" \o "personal" personal  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/interest" \o "interests" interests, that you  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/send" \o "send" send to an  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/employer" \o "employer" employer when you are  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/trying" \o "trying" trying to get a  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/job" \o "job" joba  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/short" \o "short" short written  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/description" \o "description" description of  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/your" \o "your" your  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/education" \o "education" education,  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/qualification" \o "qualifications" qualifications,  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/previous" \o "previous" previous  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/job" \o "jobs" jobs, and sometimes also  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/your" \o "your" your  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/personal" \o "personal" personal  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/interest" \o "interests" interests, that you  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/send" \o "send" send to an  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/employer" \o "employer" employer when you are  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/trying" \o "trying" trying to get a  HYPERLINK "http://dictionary.cambridge.org/dictionary/english/job" \o "job" job


REFERENCE

https://en.wikipedia.org/wiki/Business_letter
https://maulana200992.wordpress.com/2013/10/03/style-of-business-letter/
https://wawanoutsider.wordpress.com/2012/10/24/definition-business-letter/
http://www.studyenglishtoday.net/business-letter-parts.html
http://www.mbahro.com/News/tabid/110/entryid/83/What-are-the-six-parts-of-a-business-letter-A-Refresher.aspx
http://esl.about.com/od/businessenglishwriting/a/Types-Of-Business-Letters.htm
http://thebusinesscommunication.com/what-is-complaint-letter-cause-of-drafting-complaint-letter/






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